Reservations & Cancellations

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Book Your Visit

STEP 2 - BOOK YOUR VISIT

Book your visit up to a year and no less than two weeks in advance: Call or email Elizabeth Barker at (269) 373-7965 or (800) 772-3370, ebarker@kvcc.edu.

Provide the following information:
Your name and contact information
Your school/organization's name and mailing information
Names and email of other teachers who will be accompanying the group
Desired program(s)
Dates and arrival/departure times (Have 1st, 2nd, and 3rd choices.)
Grade level or ages of children in group and special needs
Approximate number of students and adults
Email address to receive the confirmation and future correspondence related to your visit

You will receive a confirmation of your visit by email.
When the confirmation is received, your booking is official.

Fees: Can be paid upon your arrival at the Museum front desk by cash, check, or credit card
Planetarium, Innovation Lab, and Workshops are $3 per student
There is a minimum charge of $45 per group for all fee-based programs
Billing can be deferred until after your visit and paid via invoice
School employees are free with ID badge
$1 per chaperone for fee-based programs
For parking fees, please contact Central City Parking at (269) 342-6383

Chaperones:
Groups should bring one adult per six students for the best student experience. Extra chaperones will be admitted to programs, if space permits, for the usual chaperone fee of $1 per person.

Cancallations and Late Arrivals:
If you must cancel a reservation, please send a written note at least two weeks in advance. You mail email ebarker@kvcc.edu or fax (269) 373-7997 attention Elizabeth Barker.

When weather conditions require school cancellations, we will attempt to reschedule your visit. If your school/group arrives more than 10 minutes after the scheduled start of our planetarium program, the Museum reserves the right to substitute a shorter show, if time allows, and/or will attempt to fit your group into the next scheduled show.

Cancellations Fees:
If you cancel with less than two weeks' written notice, your school/group will be billed a late cancellation fee of $45 per program. This fee will not be charged if your school or the Museum is closed due to inclement weather. Schools will not be able to book further programs until the late fee is paid.